Interest Group Timeline of Events

Chair terms run July 1 – June 30 each year. This timeline provides a month-by-month outline of activities IG chairs should track. Announcements about these activities will be sent to you via the Core Interest Group Chairs group in ALA Connect.

  • July
    • New chair terms start on July 1, so in the first half of July you’ll receive a welcome message with information about your new role as chair. You’ll also be added to the Core Interest Group Chairs group in ALA Connect.
    • Introduce yourself to the group as the new chair, and ask anyone who has joined the group in the past few months to introduce themselves, too.
    • If you chose “Submit a program proposal for consideration for the ALA Annual Conference,” watch for announcements with the link to submit a program proposal. The form usually closes at the end of September, and you’ll be notified whether your proposal was accepted in December.
  • August
    • August tends to be a pretty quiet month while people finish up vacations and reacclimate to the school year. Feel free to start posting to your group but recognize responses may not pick up until September.
    • If you’re planning to submit a program proposal for the ALA Annual Conference in June, use this time to work on it.
  • September
    • Attend the IG Chairs Orientation held this month.
    • Start thinking about whether your group will participate in Interest Group Week in February. Begin brainstorming ideas and, if you’re doing a program, potential speakers. Post your call for proposals if you don’t have speakers in mind already. You need to finalize the details about your session by the end of December.
  • October
    • If you chose “Hold your own virtual program, panel, discussion, lightning talk, poster session, or other session” as a deliverable for your group, start thinking about what you want to do and when. Contact Core staff at core@ala.org if you want to talk through options or tools we can provide for your activity.
  • November
    • If you plan to participate in February’s Interest Group Week, watch for a link to select a date and time for your session. One slot is available for each hour between 10:00am CT – 4:00pm CT, and they are available on a first come, first-served basis.
  • December
    • Fill out the Interest Group Report Form when the link is posted in the IG Chairs Group. You’ll report on any group activities that have happened while you’ve been chair.
    • If you plan to hold a virtual or in-person discussion in conjunction with the ALA Annual Conference in June, begin planning your topic(s). In December, we’ll ask you to select a day and time for your discussion. You can request a room through this process for discussions only. Programs and panels should have been submitted as proposals back in August-September. You can also still hold a panel or presentation virtually before or after Annual Conference.
  • January
    • You’ll need to select your preferred day/time for a discussion at the Annual Conference by mid-January. The poll to select a day/time will be sent to the IG Chairs Group in Connect.
    • By the end of January you’ll need to know the details for your Interest Group Week event if your group is participating. Core will begin promoting the program and registration for IGW the first week in February, so you need to submit your session description, any speaker names, and other relevant information before then. We’ll post a link to the form in ALA Connect.
  • February
    • The Interest Group Week program with registration links will be posted the first week in February, and Core will begin promoting it in the Core Members Community on ALA Connect, the main Core website, the Core News site, and social media.
    • Promote your IGW session to your interest group and anywhere else you feel is relevant. Be careful not to spam every Connect group with the information. Pick a handful of the most relevant ones, and spread out your message to them over a few days.
    • Core staff will schedule a practice session with you (and any speakers you have) in February.
    • Starting in February we’ll open the form to submit details about your meeting or discussion at Annual Conference if you requested a time slot. All descriptions will be due by the end of May.
  • March
    • Interest Group Week! Recordings will be linked to from the program the following week.
  • April
    • If you haven’t already identified a new chair to start on July 1, start asking active participants in your interest group who are Core members if they’d be interested. You can also put out a general call for a new chair to the group, but make sure you note the person needs to be a member of Core to be chair.
    • Descriptions for Annual Conference meetings and discussions are due by the end of May, so make sure you’ve finalized your topic and any other details.
  • May
    • Descriptions for Annual Conference meetings and discussions are due by the end of the month.
    • Fill out the Interest Group Report Form to tell us about what happened in your group for the second half of your term. We’ll also ask for the name of the group’s incoming chair on this form. Wrap up any initiatives you worked on for the year, or coordinate with the incoming chair to continue work on them.
  • June
    • ALA Annual Conference takes place the last week in June. If you’re holding an in-person discussion at the Conference, show up and lead the conversation.
    • If you’re holding a virtual discussion in June before the ALA Annual Conference, show up to lead the discussion in Zoom.
    • Your term will end on June 30, so coordinate handing off the group to the new chair and make sure you answer any questions they have.